VA RFI: Clinical Surveillance and Data Management System

Re: Solicitation Number: 36C10B19Q0658

Department of Veterans Affairs (VA), Veterans Health Administration (VHA) requires a comprehensive clinical surveillance technology and data management system/product that interfaces with existing data resources and has the flexibility/scalability to interface with systems not yet established (e.g. VistA, PICIS, CPRS, Cerner, Bed Management) to provide real time data and predictive analytics to enhance decision making. The system/products will allow multiple users to utilize multiple data resources to filter real-time data to create alerts, conduct queries, produce historical reports, and pull a variety of information related to the following: on-going clinical surveillance and monitoring of healthcare associated infections, influenza, emerging infectious diseases and antibiotic resistance trends, daily alerts, trending, analysis, documenting, and reporting to support mission critical activities within the Infection Prevention and Control, Pharmacy, Antimicrobial Stewardship Program and Quality and Safety programs at VA Palo Alto Health Care System (VAPAHCS).

The Contractor shall provide product whose technologies support clinical surveillance, provides data management, optimizes a decision support system utilizing real time data, and streamlines multidisciplinary, multilevel, facility wide efforts for infection prevention and control and antimicrobial stewardship.

Contractor shall provide VA Data Mapping attributes for the application (i.e. mapping which data domains/elements are being imported/utilized from which VHA sources), as a reference for future trouble-shooting and creation of additional reports/queries.  The intent of this deliverable is to create:

  • A VA Data Mapping Guide, in a binder and/or electronic book format that describes how and where the product accesses the required data elements to create the various queries/reports.
  • A User Guide, in a binder and/or electronic format that will serve as a user resource manual, such that the “Super-Users would access to train new users post the Go-Live date.

Contractor shall provide professional services  for the completion of the following tasks:   Activities necessary to establish a Project Management team who shall manage, oversee, and support software implementation/set-up/deployment, training, end-user trainings, “Go-Live”, train the trainer, including installation, configuring, mapping and integration, interface establishment, testing, data validation, mentoring, ongoing data extractions, creating user-friendly quick reference guide for data mapping, data flow, and created reports and various custom dashboards…

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