VA RFI: Electronic Invoicing (eInvoicing) Services

Notice ID: 36C10A21Q0066

The Department of Veterans Affairs (VA), Office of Information & Technology (OI&T), Financial Services Center (FSC) is seeking a vendor to provide an e-invoicing service to support VA FSC commercial invoice processing and Veterans Benefits Administration (VBA) payments with Purchase Order (PO) and VBA Vocational Rehabilitation and Employment (VR&E) Authorizations sent to the service and invoice data automatically exported from the service to the existing VA FSC invoice processing system.

The Contractor shall provide an e-Invoicing service to support VA FSC commercial invoice processing and Veterans Benefits Administration (VBA) payments with Purchase Order (PO) and VBA Vocational Rehabilitation and Employment (VR&E) Authorizations sent to the service and invoice data automatically exported from the service to the existing VA FSC invoice processing system.

The e-Invoicing solution supports FSC internal and external customers, where internal customers are the VA stations creating Purchase Orders/Authorization Numbers and external customers are the vendors invoicing against those Purchase Orders/Authorization Numbers to include Purchase Order Convert (PO Flip).

The Contractor shall support the current VA FSC system (FMS) and also the multi-year deployment of the new Integrated Financial and Acquisition Management System (IFAMS) Enterprise Resource Planning (ERP) at VA FSC for commercial invoice processing.

The Contractor shall provide access to a wide network of VA vendors to streamline commercial invoice processing, and can provide export, import, integration and help desk services.

The Contractor shall provide an e-Invoicing solution to VA FSC’s commercial vendors with the following capabilities:

Ability to integrate directly with all commercial accounting systems for automatic transmittal of vendor invoices and ability to ensure secured file transmittals to the VA FSC of only valid and complete invoice data as identified by the Prompt Payment Act. Any invalid, missing, or inaccurate invoice information shall be corrected prior to submission to the FSC.

The Contractor shall provide invoice files to the FSC with the required invoice data fields with an accuracy rate of 99.9%. Be capable of hourly transmission (if a payload is present) to the FSC with the required invoice data in an ANSI X-12810 format to be specified by VA. Ensure transmission accuracy rate and on-time transmit rate of Electronic Invoicing data submitted exceeds a 99.9 percent rate.

Acknowledge transmitted data to ensure that all records sent are received.

Ability to provide approximately two web forms with online edit checks for less complicated invoice information/data to accept invoice data and export the data to the FSC…

Read more here.

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