VA RFQ: Commercial Database Management System

Notice ID: 36C26222Q0324

The Department of Veterans Affairs (VA) seeks to make a procurement for a specialized software for the VA Long Beach Healthcare System. See Attachment A for a listing of brand name salient characteristics and other requirements.

The VALBHS is planning and activating several major projects.  The Major Projects Activation Team as part of the Planning Department in the Engineering Service are engaged in outfitting and transitioning current activation projects and/or int planning of future activations.

System shall assist activation teams in the planning and management functions for initial outfitting and transitioning for an activation project from concept development through project closeout.’ Provide a system to centralize and streamline the processes of defining and allocating funding, manage occupancy cost and decision-making with advanced cost analysis/projection capabilities, track all portfolio lifecycle costs, eliminate manual processes to plan and execute the FF&E and supply work packages to meet the integrated master schedule.

Provide functionality to evaluate and plan space usage as it relates to an activation project to maximize efficiency and plan and manage FF&E, design/planning capabilities, provide facility and department space allocation and usage to include budget and execution of budget, provide space inventory and usage reports for decision support (such as departmental boundaries/ rooms/common areas, service areas, and more) to ensure optimal space allocation.

Track and manage physical assets/inventory (reuse of FF&E and new purchases) to optimize acquisition or disposition decisions. Track and manage department asset ownership and usage to increase organizational accountability and assist in redeployment of FF&E.

The system shall provide the ability to derive 2D architectural floor plans directly from a Building Information Model (BIM), as well as import 2D (.dwg) files for use for FF&E layout. There shall be capability to maintain the BIM Unique Space Number (GUID) that is created for each room/space in BIM in the system. The GUID shall be used to tie the FF&E to the room/space so there is a common computer identifier between BIM (architectural development) and the FF&E procurement system. The system users shall have the option to select and see at any time the other room/space attribute names that are developed in BIM (English Name & Abbreviation, VA Way finding Room Number, Construction Document Room Number, and VA-SEPS Room Code) as needed.

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